Request for access to documents

 

REQUEST FOR ACCESS TO DOCUMENTS

 

It is possible for everyone to consult and obtain copies of public documents, accessible in accordance with the Act respecting Access to documents held by public bodies and the Protection of personal information.  All requests must be made in writing and addressed to the responsible in the organization, which will analyze the request and ensure follow-up. At the Municipality of Chelsea, the employe designated as responsible to receive a request for access to documents is:

 

Charles Ricard, Director General : d.generale@chelsea.ca

 

Confidentiality

The information which you provide in your request will be treated in a confidential manner and will be communicated only to those authorized to handle your request.

 

You wish to make a request for documents

Your request must be made in writing to the designated in the organization and must be sufficiently precise in order to facilitate the retrieval of the document and thus enabling them to provide you with an answer. In order to add specificity to your request, we suggest that you mention the title of the document, the name of the author or the subject matter.

 

Request Form

The form entitled “Request for access to documents” is optional and is made available to all those making a request to the Municipality of Chelsea, for access to documents.

To do so, please complete and print the request form. Sign the document and send it to the designated staff person in the organization.

By email:          to the addresses mentioned above

By fax:             819 827-4594

By mail:           100, chemin Old Chelsea

                       Chelsea (Québec) J9B 1C1

 

When should I expect an answer?

Upon reception of the completed form or written request, those responsible must respond within a delay of 20 calendar days, which is determined by Law. In certain circumstances (voluminous requests, third party consent, etc.) the Municipality may require an additional 10 to 35 days, and this in accordance with Articles 35 and 47 of the Act respecting Access to Documents.

 

Cost

If photocopies or numeric copies are required, $0.37 per page will be charged. You may also make an appointment for consultation on the premises, during normal business hours. There is no cost for this service.

 

You wish to obtain information regarding the Act respecting Access to documents held by public bodies and the Protection of personal information

You can communicate directly with them by referring to their website: www.cai.gouv.qc.ca

 

You wish to make a general enquiry to obtain information

Ex: tax due dates, permit information, water tests, road repairs, waste management (large items), etc.

You can consult our web site (www.chelsea.ca), email the employee best suited to answer your question by consulting the employee folder file or telephone the Municipality at 819 827-1124.